Ensure the collection of all necessary information for new contracts
Conduct research using Electronic Data Management, specialised databases and intranet and collate information
Serve as a liaison with other Divisions in JU and provide
information and as a primary point of contact with Commission and
national or international bodies on administrative issues related to
the agreements negotiated by the Legal Officers of the Division
Organise the Division's document classification and make suggestions to improve key records management processes
Provide editorial support and ensure quality control of all outgoing documents
Ensure the administration of the Division's mission and budget
Contribute to the maintenance of the Intranet site
Assist in preparation, finalisation and distribution of letters, notes, complex reports, graphs, and presentations
Prepare draft correspondence, attend meetings and drafts minutes
Ensure appropriate training to new colleagues and adequate knowledge
Qualifications
- Certified secondary-level education with secretarial training
- At least five years' relevant professional experience. An experience in documentation management would be an advantage
- Specialised knowledge/skills in document searches and classification
- Knowledge and experience in the use of webpage-making software and search engines would be an advantage
- Good knowledge of the standard office tools, particularly Word, Excel, Powerpoint
- Excellent knowledge of English and good command of French
Competencies:
- Effective skills in organising, prioritising, scheduling, planning and coordinating work
Strong sense of responsibility, initiative and commitment - Analysis and problem solving
- Ability to establish clear procedures to regulate tasks or activities
- Strong interpersonal and verbal communication skills in order to
deal tactfully and effectively with internal/external contacts at all
levels
- Ability to work effectively in a team, reliably and accurately, sometimes under pressure
- Flexibility, sense of diplomacy, discretion and confidentiality
You can apply for this job by responding to an advertisement on our website and by using the form provided for.
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